1.3. Benefits of Using E-Passport Application Form

Using the e-Passport application form in Nepal offers numerous benefits, including streamlined and efficient processing. The online system reduces the need for physical visits, saving time and effort. Applicants can easily download the PDF form, fill it out, and submit it digitally, minimizing errors. The form’s structured format ensures all required information is captured accurately, reducing the likelihood of delays. Additionally, the online pre-enrollment and appointment system allow for better scheduling and priority processing. This digital approach enhances transparency, security, and overall user experience, making the passport application process more accessible and convenient for Nepalese citizens worldwide.

Eligibility Criteria for E-Passport Application

Nepalese citizens with valid identification documents are eligible to apply. Applicants must meet citizenship and age requirements, ensuring they hold a legitimate claim to Nepalese nationality.

2.1. Citizenship Requirements

To apply for an e-Passport in Nepal, applicants must be Nepalese citizens by birth or naturalization. Citizenship is verified through official documents like birth certificates or Nepalese identification. Naturalized citizens may need additional proof of nationality. Ensure all details align with government-issued IDs to avoid delays in processing.

2.2. Age Criteria for Applicants

All Nepalese citizens eligible for an e-Passport must meet specific age-related criteria. Minors under 18 require parental consent, while adults must provide valid identification. The online application process accommodates applicants of all ages, ensuring accessibility and efficiency in processing. Age verification is essential to maintain the integrity of the passport issuance system.

2.3. Required Documents for E-Passport

To apply for an e-Passport in Nepal, specific documents must be submitted. These include a valid citizenship certificate, birth certificate, and government-issued ID. Married applicants must provide a marriage certificate if their surname has changed. Additional documents like a police report are needed if previous passports were lost or stolen. All documents must be original, with photocopies for verification. Ensure all papers are up-to-date and accurately reflect the applicant’s personal details. Failure to provide the required documents may result in delays or rejection of the application. Proper documentation is essential for a smooth and successful e-Passport application process;

E-Passport Application Process in Nepal

The e-Passport application process in Nepal involves online pre-enrollment, appointment booking, and physical submission of the filled form with required documents at the designated mission.

3.1. Online Pre-Enrollment Process

The online pre-enrollment process for Nepal’s e-Passport begins with accessing the official government website. Applicants must complete the pre-enrollment form, ensuring all details are accurate and filled using capital letters. Each box should contain one character, with empty boxes left for spaces. Once completed, the form must be printed and submitted in person at the designated mission along with the required documents. This step is mandatory and ensures a streamlined application process. The online system guides applicants through the necessary steps, making the pre-enrollment process efficient and user-friendly. Properly filling out the form is crucial to avoid delays in processing.

3.2. Appointment Booking for Application Submission

After completing the online pre-enrollment, applicants must book an appointment to submit their e-Passport application. This step ensures a structured and efficient process. Visit the official portal, select a convenient date and time, and confirm the appointment. A confirmation receipt will be generated, which must be brought to the designated mission along with the filled application form and required documents. Applicants are advised to arrive punctually to avoid delays. Failure to attend the scheduled appointment may result in processing delays or the need to reschedule. This step is crucial for ensuring a smooth application submission process and is mandatory for all applicants.

3.3. Filling the E-Passport Application Form

To fill the e-Passport application form, visit the official website and download the PDF form. Ensure all personal details, such as surname, given names, and place of birth, are entered accurately. Use only capital letters and leave a space between entries. Fill in each box with one character, avoiding any special symbols unless required. After completing the form, print it and ensure it is signed. The form must be submitted during the pre-enrollment process or at the appointed mission. Incomplete or incorrect forms may lead to delays or rejection. Carefully review the information before submission to ensure accuracy and compliance with the requirements.

3.4. Submission of Application and Required Documents

After filling the e-Passport application form, submit it along with the required documents to the designated mission or embassy. Ensure all documents, including the printed application, are in order and verified. Original citizenship certificates, birth certificates, and passport-sized photos must accompany the form. A valid government-issued ID and current passport, if applicable, should also be presented. The submission process typically involves a verification step by the concerned authorities. Applicants must ensure all details match the documents to avoid delays. Proper submission ensures smooth processing of the e-Passport application.

Fees and Payment Methods for E-Passport

The e-Passport application in Nepal involves standard fees, payable through secure methods like online banking or cash at the embassy for efficient processing.

4.1. Fee Structure for E-Passport Application

The fee structure for Nepal’s e-Passport application varies based on the type of service and applicant category. The standard fee for a new e-Passport is typically around NPR 5,000 for a 32-page passport, while a 64-page passport costs NPR 10,000. Additional charges may apply for expedited services, lost passport replacement, or urgent processing. Payments can be made online or in cash at the embassy or consulate. Applicants are advised to check the official government website or consult the embassy for the most accurate and updated fee details to ensure smooth processing of their application.

4.2. Accepted Payment Methods

The e-Passport application process in Nepal accepts various payment methods for convenience. Applicants can pay online through digital payment platforms using credit or debit cards, or via mobile banking services. Additionally, cash payments are accepted at the embassy or consulate during the submission of the application. It is essential to ensure the payment is made in the correct amount and method as specified by the authorities. Applicants are advised to retain the payment receipt for future reference and verification. For online payments, ensure the transaction is secure and confirmed to avoid processing delays. Always verify payment details on the official government website.

4.3. Refund Policy for E-Passport Fees

The refund policy for E-Passport fees in Nepal is designed to address various scenarios where applicants may need to request a refund. Eligibility for a refund typically includes cases where the application is rejected due to errors or missing documents, or if the applicant cancels their application before the passport is issued. The refund process generally requires the applicant to initiate the request through the official online portal or by contacting the relevant embassy or consulate. Refunds are usually processed back to the original payment method, whether it was a credit/debit card or cash payment. Applicants should note that there may be administrative fees deducted from the refund amount. It’s important to request refunds within the specified timeframe and to ensure that the application was not fraudulent or already processed. For further assistance, applicants can reach out to the contact information provided by the embassy or consulate for refund inquiries. Always verify the refund details on the official government website to ensure accuracy and compliance with current policies.

Downloading and Filling the E-Passport Form

The E-Passport application form in Nepal is available as a PDF on the official government website. Applicants must download it using Adobe Acrobat Reader, fill it accurately, and ensure all fields are completed in capital letters before submission.

5.1. Where to Download the E-Passport Application Form

The E-Passport application form for Nepal can be downloaded from the official government websites, such as the Ministry of Foreign Affairs or the Department of Passports. Visit https://emrtds.nepalpassport.gov.np/ and navigate to the “Download Form” section. The form is available in PDF format, compatible with Adobe Acrobat Reader. Ensure you download the correct version for your application type. The form is free to download and can also be accessed through the official portals of Nepalese embassies or consulates. Always verify the source to avoid unauthorized or outdated versions. Fill the form on a computer for clarity and print it for submission.

5.2. Step-by-Step Guide to Filling the Form

To fill the E-Passport application form, start by downloading the PDF from the official government website. Open it with Adobe Acrobat Reader and navigate to the personal information section. Enter your surname, given names, and place of birth in capital letters, ensuring each box contains one character. Leave an empty box for spaces. Proceed to fill in passport details, including your current passport number if applicable. Provide accurate contact information, double-checking for typos. After completing all sections, print the form and review it for accuracy. Book an appointment online and submit the form along with required documents and passport-sized photos. Ensure all information is correct to avoid delays.

5.3. PDF Format Requirements

The E-Passport application form must be downloaded as a PDF from the official government website. Ensure the form is opened using Adobe Acrobat Reader for proper functionality. Fill the form using capital letters, with one character per box and an empty box for spaces. Print the completed form on standard A4 paper to maintain clarity. Verify that all details are accurate and legible before submission. The PDF format ensures data integrity and security, making it essential for successful processing. Avoid using altered or incomplete forms, as this may lead to rejection. Ensure the printed form is signed and submitted along with the required documents for verification.

Required Documents and Biometric Data

The e-Passport application requires specific documents and biometric data. Ensure all necessary papers are submitted along with fingerprints and a recent passport-sized photo meeting the specified standards.

6.1. List of Documents Needed

To apply for an e-Passport in Nepal, specific documents are required. These include a valid citizenship certificate, birth certificate, and marriage certificate (if applicable). Applicants must also submit their current passport (if renewing) and a government-issued ID. Additionally, recent passport-sized photographs meeting the specified standards are mandatory. The online pre-enrollment form must be completed and printed before visiting the designated office. Ensure all documents are original or certified copies, as they will be verified during the application process. Failure to provide the required documents may result in delays or rejection of the application.

6.2. Biometric Data Requirements

Biometric data is essential for the e-Passport application in Nepal, enhancing security and authentication. Applicants must provide fingerprints, which are scanned and stored digitally. Facial recognition data is also captured to integrate with the passport’s electronic chip. The biometric information is collected during the application process at the designated office. Ensure all biometric data is accurate and legible to avoid processing delays. The system uses advanced technology to verify identity and prevent fraud. Proper guidance is provided by officials during data collection to ensure compliance with standards. Accurate biometric data is critical for the issuance of a secure and valid e-Passport.

6.3. Photo Specifications

The e-Passport application requires a recent, color passport-sized photograph with a white background. The photo must be 3.5×4.5 cm in size, following international passport standards. It should clearly show the applicant’s face, with eyes open and a neutral expression. Avoid shadows, reflections, or inappropriate expressions. The photo must be printed on high-quality paper and should not be stapled or clipped to the form. Applicants should ensure the photo meets all specified criteria to avoid delays in processing. The photo will be scanned and embedded in the e-Passport for identity verification, making accuracy and clarity essential. Ensure the submission of a valid and compliant photo as per the guidelines provided.

Processing Time and Tracking

The e-Passport processing time in Nepal typically ranges from 3 to 4 weeks. Applicants can track their application status online using their enrollment ID for updates.

7.1. Average Processing Time for E-Passport

The average processing time for an e-Passport in Nepal typically ranges from 3 to 4 weeks. This duration includes the verification of documents, biometric data capture, and passport production. Peak application periods may extend processing times. Applicants are advised to submit their applications well in advance of their travel plans. Once the application is submitted and all required documents are verified, the system generates a receipt with an estimated processing timeline. This allows applicants to plan accordingly. The online pre-enrollment and biometric data submission streamline the process, ensuring faster turnaround times compared to traditional methods.

7.2. How to Track Application Status

To track the status of your e-Passport application, visit the official Nepal Passport portal at https://emrtds.nepalpassport.gov.np/. Log in using your credentials and enter your application reference number to view real-time updates. Applicants can also check their status via SMS by using the reference number provided during the submission. Regularly monitoring the portal ensures timely updates on the progress of your application. If delays occur, contacting the nearest mission or support center is recommended for clarification. This system ensures transparency and convenience for applicants to stay informed about their e-Passport application status.

7.3. Expedited Services for Faster Processing

Expedited services are available for applicants requiring faster processing of their e-Passport application. These services reduce the standard processing time, enabling quicker issuance of the passport. Applicants can opt for expedited processing during the online pre-enrollment or at the submission stage. An additional fee is typically charged for this service, which prioritizes the application. This option is ideal for individuals with urgent travel plans or emergencies. Processing under expedited services usually takes 1-2 weeks, depending on the workload. However, applicants must ensure all documents and information are accurate to avoid delays. This service ensures timely delivery for those needing immediate travel solutions. Availability may vary based on embassy or consulate workload.

Common Issues and Troubleshooting

Common issues include errors in the application form, processing delays, and lost or stolen passports. Troubleshooting involves verifying form accuracy, contacting support, and resolving document discrepancies promptly.

8.1. Common Errors in Application Form

Common errors in the e-Passport application form include incorrect or incomplete personal details, such as mismatched names or dates of birth. Applicants often forget to fill in all required fields or use lowercase letters instead of capital letters, as mandated. Additionally, errors in formatting, such as failing to leave empty boxes for spaces or using special characters, can delay processing. It is crucial to ensure that all information matches official documents to avoid rejection. Applicants should double-check each entry and adhere to the specified guidelines to minimize errors and ensure smooth processing of their application.

8.2. Delays in Processing

Delays in e-Passport processing often occur due to incomplete or incorrect applications, such as missing documents or mismatches in personal details. High application volumes and technical issues with the online system can also cause delays. Applicants must ensure all information is accurate and documents are complete to avoid processing hold-ups. Additionally, delays may occur if biometric data or photos do not meet specifications. It is advisable to submit applications well in advance of travel plans and regularly track the application status online to address any issues promptly. Proper preparation and adherence to guidelines can significantly reduce processing delays.

8.3. Lost or Stolen Passport Issues

If your passport is lost or stolen, it is crucial to report the incident immediately to the local authorities and the Nepalese embassy or consulate. Using a lost or stolen passport for travel is illegal, even if it is later recovered. Applicants must inform the embassy and apply for a replacement passport, providing identification and a police report. Failure to report a lost or stolen passport can lead to legal consequences and complications in obtaining a new one. Additionally, residents in countries like the UAE must adhere to renewal deadlines to avoid fines. Always ensure your passport is secure to prevent such issues.

FAQs and Contact Information

Frequently Asked Questions about the e-Passport application process are available on the official government website. For assistance, contact the Nepalese embassy or consulate in your region. Ensure to check office hours and required documents before visiting. Embassy contact details are provided on the official portal for inquiries and support.

9.1. Frequently Asked Questions

Commonly asked questions about the e-Passport application include eligibility criteria, required documents, and processing times. Applicants often inquire about the online pre-enrollment process and how to book appointments. Questions also arise regarding the correct format for filling out the PDF form and the necessity of capital letters. Many seek clarification on photo specifications and biometric data requirements. Additionally, applicants ask about tracking their application status and the availability of expedited services. For further assistance, the embassy or consulate contact details are provided on the official website, ensuring applicants can address any issues promptly and efficiently.

9.2. Contact Details for Support

For assistance with the e-Passport application, applicants can contact the Ministry of Foreign Affairs, Department of Passports, or the nearest Nepalese embassy or consulate. The embassy in Geneva can be reached at info@nepalembassy.gov.np or via phone at +41 22 798 0500. The official website, emrtds.nepalpassport.gov.np, provides detailed contact information and support resources. Applicants can also visit the embassy in person during working hours for guidance. For location-specific inquiries, such as in Qatar or the UAE, applicants should refer to the respective embassy’s contact details available on the official government portal.

9.3. Embassy and Consulate Information

The Government of Nepal has established embassies and consulates worldwide to assist citizens with e-Passport applications. The Ministry of Foreign Affairs oversees these missions, providing support for applicants. Embassies in countries like Qatar, the UAE, and Geneva offer dedicated services for e-Passport applications. Applicants can visit the embassy in person or contact them via phone or email for inquiries; Specific contact details, such as phone numbers and email addresses, are available on the official government website. Consulates in regions with large Nepalese populations also provide assistance, ensuring accessible services for all citizens. For specific consulate information, applicants can visit the official portal or contact the nearest mission directly.

Nepal’s e-Passport initiative enhances security and travel efficiency, aligning with global standards. Future developments aim to expand services, ensuring seamless application processes and advanced security features for citizens.

10.1. Conclusion

The introduction of the e-Passport in Nepal marks a significant leap in passport services, ensuring enhanced security and efficiency. The online pre-enrollment and PDF application process simplify the journey for applicants, reducing wait times and streamlining document submission. By aligning with global standards, Nepal’s e-Passport system strengthens travel documentation, making it more secure and accessible for citizens. This initiative underscores the government’s commitment to modernizing services and improving citizen experiences, setting a promising foundation for future advancements in digital governance and travel security.

10.2. Future Developments

Nepal’s e-Passport system is expected to undergo further advancements, aiming to enhance user experience and security. Upcoming developments include expanding online services, integrating AI for faster processing, and introducing biometric data upgrades. The government plans to make the application process more accessible, especially for citizens abroad, by improving the online platform’s functionality. Additionally, efforts are being made to reduce processing times and increase transparency in the application tracking system. These improvements will align Nepal’s e-Passport system with global standards, ensuring a seamless and secure travel document experience for its citizens. Future updates will focus on maintaining cutting-edge technology to meet evolving travel and security needs.

10.3. Impact on Travel and Security

The introduction of the e-Passport in Nepal has significantly enhanced travel convenience and security. The embedded electronic chip stores biometric data, reducing fraud and unauthorized access. This advancement aligns Nepal with global travel security standards, facilitating smoother immigration processes for citizens. The e-Passport’s security features contribute to safer international travel, making it harder for counterfeit passports to be used. Additionally, the streamlined application process reduces the need for multiple visits to government offices, saving time for applicants. As more countries adopt e-Passport technology, Nepalese citizens can expect faster processing at border controls, enhancing their overall travel experience while maintaining high security standards.